Changing business software in 2019? Here’s a tip to avoid a contractual risk.

When do your current system contracts renew/expire?

One of the most overlooked “traps” that I encounter with clients who are looking at a software replacement or upgrade, or executing a digital transformation program, is the risk that existing software contract terms & obligations are ignored. Everyone’s busy negotiating the new ones and planning the project/program.Contract Termination extract

Whether you are on annual maintenance/support for on premise systems or SaaS (software subscription) contracts, take another look now at the terms regarding automatic renewal, or minimum advance notice of cancellation before renewal date.    Do this for all affected contracts.

Why?

Your business case for the new software should have included the savings from paying for software being replaced (and the related hardware too, if you system is on-premise).  If you missed the option to cancel (or to re-negotiate to monthly or quarterly until you go live), then you will not make your business case work. That’s not a good thing to have to tell the CEO.

Questions?

If you’re looking at modernizing or upgrading software, or executing a digital transformation strategy, and would like to discuss how to approach that, please reach out  to me via lgreen@haygarthconsulting.com. Thanks!

 

A Software Selection Christmas Tale

A Software Selection Christmas Tale  with apologies to those who dislike puns….

In the remote little village of ACUMATICA, somewhere on the GREAT PLAINS, a finance guy called JD EDWARDS woke up one morning and mused “Will today be just another WORKDAY?”

He needed a new system for his company, so he consulted a well-known SAGE in the software industry.  JD asked him, “O great ORACLE, how can I be a FINANCIAL FORCE for my company? I need to be able to tailor the software to my business processes.”

JD knew of many software products, and the SAGE updated him on the changing DYNAMICS of the market. However, he worried that choosing the wrong one would SAP his company’s resources and also make his PEOPLESOFT.

So with an independent ERP consultant to help him, JD looked at a few leading cloud solutions over the next couple of weeks. After doing his due diligence he made his decision and went home.

That night as he went to sleep, he said to himself, “Well, now I can rest knowing that my company’s data is INTACCT.”

If you’d like to discuss how to also get a good night’s sleep, please contact us via the form below:

When it comes to ERP, CRM, Accounting and other business software, remember “An Ounce of Selection Is Worth A Pound of Implementation.”